Bsa 375 Week 2 Individual Paper Essay

IT Solutions Proposal for stark naked HR SystemByUniversity of Phoenix BSA/37509/02/2013Proposal for New Human mental imagery SystemIn our quest to ever better ourselves the IT department, of Riordan Manufacturing, is submitting this Request for Proposal to integrate a more sophisticated, state-of-the art, information trunks technology in our Human Resources department. Riordan Manufacturing has al meanss strived to better ourselves by keeping up with technology in solely of our operating musical arrangements and our manufacturing systems. Our goal is to remain at the forefront of the manufacturing community as we keep leading the way in completely of our business systems and, at the same time, keeping the feel of a customer affectionate comp some(prenominal). We want to make sure that our customers evoke feel safe in the knowledge that we go away do what is necessary to fulfill their business needs. As of now, our Human Resource, (HR), Operating System, (OS), has locomot e short of this goal. Please actualise that the system that is in place, eon it has the ability to complete the task at hand is non fit enough for our growing organization. Right now, we are running m any(prenominal) a(prenominal) separate applications to influence all of the HR system requirements. This process is not only time consuming, but is not a cost effective solution that this company is looking for. If we want to accomplish our goal we need to combine all the archaic HR systems into a single integrated application.The IT department is looking to complete this project in somewhat six (6) months, so the naked as a jaybird system can be utilized in the second twenty-five percent of next year. We want to halt a prototype system useable for testing in roughly two (2) months before final system deployment, for training and technical support purposes. Our goal is to have all training and any problems fixed one (1) month before start up. This way we volition have time to apply any necessary changes to the system.The immature HR system testament have many applications that can be used across most of our separate business systems from Marketing and Sales to instrument andWarehousing. We are hoping for companywide training to be completed within four (4) months of startup, making the new system available for all departments before the mop up of the third (3rd) quarter. Below are some requirements that lead need to be accomplished so that the process of integrating the new HR system give go smoothly. rise to power the Stakeholders Involved in System StartupThe first step in setting up the new Human Resource Application, (HRA), is to gather information about the system requirements and user needs from everyone that pass on be involved in the startup and rollout of the new system. The process of meeting information from involved stakeholders can be a tedious process if the wrong techniques are used. So, to expedite this in an orderly and tim ely flair we will be passing out enquirers to all members of the Human Resource division and to all Department heads. Using Questioners will financial aid the IT department get an idea of what requirements are expected from the new system. It is not cost efficient to talk to each employee so, it would be very beneficial for all that every questioner is filled out in a timely manner.We will be emailed to each employee on Monday phratry 9th, 2013 and would like a response no later than Thursday September 12th, 2013, (for processing purposes). Questioners will too be available on the Employee Web Site under HR applications. Another technique of gathering the needed information will be to conduct group meetings with the HR department executives and managers. The IT department will be holding Joint Application Development, (JAD), sessions starting Monday September 16th, 2013. These sessions are managed processes that the IT department uses to gather information in an efficient, coh esive manner. We want to use team involvement so that we can gain a firm understanding of what you, the client, will want out of the new HR system. The JAD session will help all of us jointly develop the new system. Ensuring Successful Gathering of Project InformationWe, in the IT department, want to make sure that every system requirement that maybe be asked for will be deployed at the time of the system prototype introduction. To insure that this goal is accomplished we mustiness gather correct, taciturn and pertinent information from each of you, the stakeholdersinvolved in the system development. Gathering good information will help us develop the system molded to what you want. We understand that the information gathering process can be a daunting task, but with your help we can make this as painless as possible. Remember, without your input on this project the IT department cannot rollout a system that will be an effective lance for Human Resources and the rest of Riordan Manufacturing. The ability to gather good information is the most important process in all parts of every System Development Life Cycle, (SDLC), and with everyones support in this process the system rollout will go smoothly. Developing the Project orbit and Project FeasibilityRiordan Manufacturing wants all projects that go into development to be successful. If we want the new Human Resource system to be successful we will need to institute a project scope system. Even with the feedback and involvement of each stakeholder and the success of other projects delivered from the IT department there is a chance that this new system can still fail. At any given time there will be necessary changes to the project. These changes can have a ostracize effect, but our goal is to remain focused on the system requirements. We want to delivers the new system on time and under budget with the required functions that are expected. Our plan is to set up a system to manage key aspects of the new sys tems development * Project Size Understand how large this project will be * Project Goals Make sure goals are set and achievable * Project Requirements All system requirements are carried outTo deliver a finished project that meets the goals above our Project Scope will need to follow a these five (5) steps * Project Initiation evaluate the need of the new system and deliver appropriate solutions. * Scope Planning Create a feasible Work disruption Structure, (WBS) that charts all the work that will be done on this project. * Scope Definition Working with you, the end user, expand in detail the work breakdown the will be needed. * Scope Verification apropos scheduled work assessment and acceptability checks by the end user and the IT department during the SDLC of the new application. * Scope Change Control Put a formal system in place to control any system changes that will take place. This willlimit Scope Creep, (Unauthorized access to changes to the system). As you can se e, applying priggish scope management will be crucial in the development of the new Human Resource system. ConclusionTo stay as one of the leaders in manufacturing we must keep trying to evolve. enchantment we at Riordan Manufacturing have strived to be the best in the industry there are occasions when we must look into ourselves and see what changes are needed so that we can remain an innovator in manufacturing techniques while still being a customer friendly organization. The current Human Resource system has fallen behind and is keeping us from maintaining all that we have set out to accomplish. Integrating a more sophisticated, state-of-the art, information system in our Human Resource department will accomplish more than on the button the above goal. It will streamline our business applications into an easy to use easily accessible system that will be cost efficient with little maintenance. This is what we have always strived to accomplish and this new system will keep us on track. With proper planning, creating a good project scope, gathering good, reliable and relevant information and with your constant involvement throughout the SDLC of the new HR system we will be guaranteed of a successful project completion and rollout. Thank You.IT System Manager09/01/2013ReferencesWich, Darren. 2009. Project Scope Management IS 6840. Online http//www.umsl.edu/sauterv/ summary/6840_f09_papers/Wich/scopemanagement.htmlHeldman, Kim. PMP, April 14th, 2009. The Importance of the Project Scope Statement. Lakewood, Colorado. Online. http//pm.97things.oreilly.com/wiki/index.php/The_Importance_of_the_Project_Scope_StatementBlankenburg, Joanne. September 9th, 2012 Use Joint Application Design (JAD)